Entering Overtime

Compulsory fields, which must be completed from predefined selections, ensures fast, accurate and consistent entries of overtime claims.  Each claim must :-

• Select two codes to identify budget lines to assist correct accountability.
• Select the person claiming the overtime.
• Select who has authorised the claim.

ProMis will prevent any progress if either of these people is not eligible (for the selected function).

• Select the rate claimed for this overtime.
• Input the date, the start and finish times of the overtime worked.

ProMis , using any rules relating to this rate, will then calculate the time period to be paid, again giving consistency and preventing the misapplication of rules and simple arithmetical errors.

• The reason why the overtime was necessary.

ProMis can then inform management of the distinct categories in which the overtime is being used.

• The section to be charged to cater for transfer charge arrangements.
• A free entry text field is available to record local information.
• An optional unique number may be generated to help coordinate correlation between Operational units and Finance units.

Implanted Organisational Rules
Overtime claims fall into two major categories, Payment and Time Off in Lieu.  One rate is applied to Time Off but many rates can be defined for payment.  Your organisation may have different rules to apply for all these different rates.  For example, there may be enhancements to apply for overtime worked on Bank Holidays, or reductions of time to claim if the overtime was not planned.  People may forget to apply these rules or may interpret them differently.
With ProMis the application of the rules will be automatic and consistent.
Rules can also be set to bar certain grades from claiming overtime, other grades from entering overtime and all grades, except for a selected few individuals, who are allowed to instruct the Payroll Department to make the payment.